On September 20, 2023, the SEC approved final revisions to the Privacy Act, governing the handling of personal information in the federal government (See HERE for a review of the proposed rules). The revisions codify current practices for processing requests for information made by the public under the Privacy Act and result in an entire re-write of the current rules. The SEC last updated the Privacy Act in 2011.
Background
The Privacy Act is the principal law governing the handling of personal information in the federal government, regulating the collection, maintenance, use, and dissemination of information about individuals that is maintained in systems of records by federal agencies. The Privacy Act also allows individuals to access information about them and provides a method to correct inaccurate records.
Final New Rules
The amended rules result in a complete rewrite of the Privacy Act to: (i) add a provision setting forth the process by which individuals may be provided with an accounting of disclosures made by the SEC; (ii) add a provision to codify the existing practice of providing 90 days to file an administrative appeal in response to a denial of a Privacy Act inquiry or request; (iii) allow for an electronic method to verify one’s identity; (iv) delete certain existing provisions that are duplicative and unnecessary; (v) reorganize certain provisions; and (vi) update the fee provisions.
The amended rules also: (i) clarify the purpose and scope of the regulation; (ii) update definitions and processes for submitting and receiving information requests and responses (including shortening timelines); (iii) update the administrative appeal process; (iv) create an online digital system; (v) update agency contact information; and (vi) update the list of rules that are exempt from the Privacy Act. The new rules also update the fee provisions to match the existing fees on the Office of FOIA Services fee page.
The rules will also eliminate certain outdated provisions (such as requests for medical records) and add provisions for processing requests by an individual for an accounting of certain record disclosures about the requester, to include the date, nature, and purpose of each disclosure, that the SEC has made available to another person, organization, or agency.
The Author
Laura Anthony, Esq.
Founding Partner
Anthony L.G., PLLC
A Corporate Law Firm
Securities attorney Laura Anthony and her experienced legal team provide ongoing corporate counsel to small and mid-size private companies, public companies as well as private companies going public on the Nasdaq, NYSE American or over-the-counter market, such as the OTCQB and OTCQX. For more than two decades Anthony L.G., PLLC has served clients providing fast, personalized, cutting-edge legal service. The firm’s reputation and relationships provide invaluable resources to clients including introductions to investment bankers, broker-dealers, institutional investors and other strategic alliances. The firm’s focus includes, but is not limited to, compliance with the Securities Act of 1933 offer sale and registration requirements, including private placement transactions under Regulation D and Regulation S and PIPE Transactions, securities token offerings and initial coin offerings, Regulation A/A+ offerings, as well as registration statements on Forms S-1, S-3, S-8 and merger registrations on Form S-4; compliance with the Securities Exchange Act of 1934, including registration on Form 10, reporting on Forms 10-Q, 10-K and 8-K, and 14C Information and 14A Proxy Statements; all forms of going public transactions; mergers and acquisitions including both reverse mergers and forward mergers; applications to and compliance with the corporate governance requirements of securities exchanges including Nasdaq and NYSE American; general corporate; and general contract and business transactions. Ms. Anthony and her firm represent both target and acquiring companies in merger and acquisition transactions, including the preparation of transaction documents such as merger agreements, share exchange agreements, stock purchase agreements, asset purchase agreements and reorganization agreements. The ALG legal team assists Pubcos in complying with the requirements of federal and state securities laws and SROs such as FINRA for 15c2-11 applications, corporate name changes, reverse and forward splits and changes of domicile. Ms. Anthony is also the author of SecuritiesLawBlog.com, the small-cap and middle market’s top source for industry news, and the producer and host of LawCast.com, Corporate Finance in Focus. In addition to many other major metropolitan areas, the firm currently represents clients in New York, Los Angeles, Miami, Boca Raton, West Palm Beach, Atlanta, Phoenix, Scottsdale, Charlotte, Cincinnati, Cleveland, Washington, D.C., Denver, Tampa, Detroit and Dallas.
Ms. Anthony is a member of various professional organizations including the Crowdfunding Professional Association (CfPA), Palm Beach County Bar Association, the Florida Bar Association, the American Bar Association and the ABA committees on Federal Securities Regulations and Private Equity and Venture Capital. She is a supporter of several community charities including the American Red Cross for Palm Beach and Martin Counties, Susan Komen Foundation, Opportunity, Inc., New Hope Charities, the Society of the Four Arts, the Norton Museum of Art, Palm Beach County Zoo Society, the Kravis Center for the Performing Arts and several others.
Ms. Anthony is an honors graduate from Florida State University College of Law and has been practicing law since 1993.
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